Responsibilities

• Support the Chief of Staff in executing the administrative operations of the company;
• Prepare and review internal and external communications: drafting company newsletters, reports, policies, agreements and proposals to clients, or other presentations;
• Participate in creating lean processes to streamline operations and monitors them;
• Oversee the well functioning of the office;
• Receive incoming mail, review, evaluate, and distribute priority correspondence;
• Provide clerical support as necessary, including filing, emailing, copying, performing data entry, etc.;
• Manage events scheduling, reservations, travel arrangements, etc.;
• Facilitate communications from managers, clients, etc.;
• Other duties shall be assigned as required.

Requirements

• Minimum 2 years of experience working as an Administrative Assistant;
• Advanced MS Office and Google Suite skills;
• Knowledge of HR, Accounting or Sales tools such as ADP, Freshbooks, Hubspot, an asset;
• Experience in Marketing agency, an asset;
• Ability to thrive in a fast-paced, performance-driven environment;
• Exceptional organization, prioritization and multitasking skills;
• Flexible and positive personality with a willingness to take on a variety of tasks;
• Excellent French and English written and verbal communication skills.